Office Administrative Assistant Practice Exam 2025 – Complete Study Resource

The most successful method for reducing No-Show appointments is to call patients 1 to 2 days before their appointment. This approach allows for a personalized interaction, giving the front office assistant the opportunity to confirm the appointment, address any concerns the patient may have, and emphasize the importance of keeping the appointment. A phone call can foster a sense of accountability and build rapport, which may encourage the patient to follow through on their commitment.

Personal communication also enables the assistant to assess any last-minute changes in the patient’s schedule that could lead to a No-Show, allowing for a better chance to reschedule or adjust the appointment accordingly. This method stands apart from others, such as sending emails or posting reminders on social media, which may not capture the patient's attention as effectively, or relying solely on automated text messages, which can sometimes be overlooked or ignored. By engaging directly with the patient, the assistant can significantly improve attendance rates and reduce No-Show occurrences.